Why are in-person meetings better ?

Why are in person meeting better


In-person meetings are still relevant in our digital age. Several companies, even though they have adapted to remote working, still opt to use a meeting room booking system to set up a meeting with their employees on a regular basis. They can make a big difference in fostering relationships with clients and prospects, especially when you want to build trust and establish loyalty. Research has shown that people are likelier to buy from those they know and trust. It takes an average of six interactions before someone is ready to buy what you are saying!

In-person meetings help you connect with your clients personally—whether through sharing stories or simply being friendly with them. Plus, they boost productivity as well as creativity. According to research done by Stanford University, “people think better when they work together in-person than when they work alone or even if they communicate solely by email or phone calls.”

In-person interaction is crucial for creating enduring relationships


Did you know that almost everyone agrees that in-person interaction is necessary for establishing lasting business relationships? Absolutely, almost 100%! Meeting your client in person shows them that you appreciate their business and time. You are obviously a determined and motivated person if you can take the time to dress nicely and drive across the country for a meeting. It communicates to the client that they are significant to you and that the meeting subject is worthwhile of your time.

Building meaningful relationships requires regular in-person interactions. If you meet with the client or customer in person rather to communicating with them by phone or email, they will feel more connected to you. By giving each customer individual attention, you demonstrate that you are actively listening to them and are fostering better bonds with them. You can quickly get this done at your office by booking a meeting room through one of the best meeting room booking app and making your meeting a successful one.

In-person communication also makes it easier to interpret facial expressions, body language, and hand gestures. When using a video chat, especially via email or instant chats, things can frequently be misunderstood! You can more accurately read the room when you meet them face to face.

In-person interactions are crucial for building trust and loyalty.


Did you know that customers who have an emotional connection to a brand have a lifetime value that is 306% greater and who are more likely to suggest the business—at a rate of 71% as opposed to the typical 45%—than other customers?

In-person interactions will strengthen the emotional bond and promote loyalty with clients and customers. We naturally want to meet and interact with the individuals we are doing business with since we are social creatures. Especially when a customer connection is just getting started and trust hasn’t yet been built.

If you only use technology for communication, you will run into the problem of lost language. When you just communicate via email, you lose the power of body language, eye contact, and voice tone in building a loyal clientele.

Meeting clients and consumers in person demonstrates your dedication, want to listen to them and desire to create a relationship. That is why meeting room booking system is getting quite popular in the present times.

Meetings in person are more focused and effective.

Yes, we have all been forced to sit through a pointless internal meeting. However, in-person meetings that are well planned and scheduled are more effective than video conferences, phone calls, or email chains. Did you know that, on average, an in-person meeting results in the generation of 13.36 ideas, compared to only 10.43 from a virtual meeting? This is because in-person interactions improve our ability to communicate with one another.

While virtual meetings might be more convenient, they can also be more uncomfortable. Within the organization, where there are extensive discussions, mind mapping concepts is more challenging. In addition, many people acknowledge that they use social media to fill the time during audio-only conference calls. When you are on a virtual call, checking your text messages or social media accounts is even more tempting. When communicating in person, the urge to check your phone is removed

In-person interactions effectively convey goals

In-person meetings are still crucial since aims and objectives may be communicated much more easily. This is so because humans are adept at interpreting body language and facial expressions. We frequently consider in-person talks to be more reliable and helpful than those conducted via technology. The talk will flow more naturally during in-person meetings because the discourse is typically more focused. As a result, we are better able to articulate our goals, generate more ideas, and create more commercial prospects.

Compared to holding a meeting online, the takeaways and actions from in-person meetings are also much clearer. That’s because if you can’t effectively communicate with your coworkers, it’s simple to misread an action point or takeaway note.

In-person interactions have increased attention.

Technology is wonderful. That is undisputed. We can all, however, admit to being less attentive during a virtual meeting. The temptation to sit at our computer during a dull internal meeting and surf through social media is strong. We have all engaged in it.

Social media isn’t the only thing that makes virtual meetings difficult. People frequently multitask while doing things like responding to emails or working on a project. This indicates that participants in a virtual meeting are frequently not fully focused on the meeting topic and are distracted.

However, the likelihood of being sidetracked is significantly reduced in an in-person meeting booked through an able meeting room booking system in your office premises. To pull out your phone during a meeting and begin scrolling through social media or checking your emails would be quite impolite.

Because there isn’t a chance to do anything else during in-person meetings, people prefer to participate more actively. As a result, in-person meetings are still relevant and significant in today’s technologically advanced world.

We believe that face-to-face meetings are invaluable, and even though they may add travel costs, they still provide significant benefits to both the company and the consumer. Spending time with a customer/client not only builds trust in your own business but also gives your client time to get to know you. This will not only build loyalty in the consumer, but it could also lead to future sales if your client continues using your product or service.

Thus the benefits of in-person meetings are far too great to be ignored. They are more efficient than their online counterparts, and they can build trust between businesses and organizations that might otherwise have struggled to work together. If you’re looking for a way to improve your business, then a good old-fashioned in-person meeting might be the exact solution you need.

Neoffice offers an excellent meeting room booking system. It is an online meeting room booking application that helps you to manage all the meetings in your office with ease. The booking system allows you to book meeting rooms and set up schedules for meetings.

Neoffice has one of the best meeting room booking app, and it includes a complete solution which will help you to manage all your meetings in one place. This means that you can have control over who is attending and when they are available. You can also see their availability at any given time, so you know exactly when they will be free for a meeting.

The best part about this platform is that it can be used by multiple people at the same time. This means that there will be no issues with people not being able to find out when their colleagues are free for a meeting, as they will be able to see each other’s availability at any given moment on their screen!


Neoffice meeting room booking software

With Neoffice meeting room booking software, you can find a suitable meeting room, block the room, notify the attendees and cancel or reserve the room with a single click. The solution is available on our webapp, mobile app and users can also book via calendar using our outlook addon. The solution also has a companion tablet app ( android and iOS)  which can be used for displays outside the meeting room.

Neoffice is built with a suite of workspace tools that help employees choose how and where they work while providing organizations with a platform to manage their hybrid workplace with ease and complete control.

The solution comes with 9 features on one single app – Team planner to manage a collaborative effort for a team, Seat Scheduling, Meeting room Booking, Hot Desking, Car park Slot Booking, Digital cafeteria to pre-order your meals at work, Employee commute solution, Survey forms. All Features are modular and the client can choose to subscribe to the relevant solution.

To know more about the solution, do drop a mail to [email protected]