3 ways to collaborate better in a hybrid workspace

office collaboration

Employee preferences about how they want to work have changed as the world reopens after two major waves of COVID-19 and vaccine rollouts.

While this shift in work culture allows employees to choose the work environment in which they want to be more productive, it also creates challenges for a large number of employees in terms of encouraging participation and inclusion.

When it comes to hybrid workspaces, the challenge is facilitating seamless communication between employees who work from home and those who work on-site. This necessitates the use of tools and software that combine creation and collaboration in a single location.

Create a digital work environment that is innovative:

There has never been a better time to invest in the digital workplace than now. In the long run, implementing up-to-date systems and modern applications that promote productivity and collaboration will undoubtedly improve business performance. Digital technologies have repeatedly demonstrated their value to businesses, and their ability to accelerate innovation is now widely recognized.

In this regard, some key takeaways from the pandemic include the demand for communicative and collaborative tools, and video conferencing software, all of which have been critical in maintaining employee engagement, satisfaction, and collaboration. Agiledge Neoffice hybrid workspace has an array of solutions like meeting room booking, visitor management booking software, team planner etc. that let you collaborate with your teams easily.

Encourage workers to share information proactively:

Sharing of ideas whilst shifting between remote & in-office becomes difficult. It’s a good idea then to schedule regular meetings (virtual or at office) that bring teams together and task them with explaining what they’re doing and why. Shared information is vital. It’s possible that a person might have some knowledge that might be relevant to the other team’s project, allowing the company to achieve better results.

It would be beneficial if you made it a habit to encourage people to share important information ahead of time. When one of your employees discovers a useful resource, they should share it with the rest of the team. They can explain their new method when they discover a better way to complete a routine task. With our scheduling and meeting room booking tool, this could be done in a jiffy as a notification gets sent immediately once you do the selection of the room and the invitees.

Invite feedback from both employees and customers:

For businesses looking to create a positive digital working environment, it’s critical that employees feel supported and valued. Maintaining a high level of job satisfaction and employee engagement is critical for productivity and innovation to thrive. In order to achieve this, urge them to constantly share their feedback and review about how can their work be bettered through you’re your support.

Similarly, not having an open communication with your clients limits what you can achieve, and also limits their involvement. When communicating with your clients and partners, try  consulting them on questions like – Are you addressing the issues that they care about? Are they satisfied with the information provided? You won’t know unless you ask— and feedback on these things will improve your communication with them and the productive output of the discussions will undoubtedly increase. In order to achieve this, Neoffice also has a form builder to create customized queries that initiate discussions and feedback.

Close collaboration is more pertinent to businesses today than ever before. If you allow co-workers and clients to drift apart, chaos and confusion will ensue. There may be some swings back to more site-based work, but it’s clear that employees will be using digital tools to work and collaborate for the foreseeable future. 

 Agiledge NeOffice is complete hybrid workspace automation solutions that enables organization to manage their Desk inventory. Employees can be rostered to seat or allowed to hot desk or hotel their seats. They could also book their parking slots, cafeteria seats and meeting room booking. The solution is cloud hosted and available as a mobile app (iOS  & android) and web app.

 To know more about the solution, do drop a mail to [email protected]