Streamline Security and Impress Your Guests: The Power of Visitor Management Systems
Contents
Introduction
Visitor management systems have been around for a long time, but they are still far from ubiquitous. The average security guard can’t keep track of who’s coming in and out of your office, which is why you’re probably missing out on a lot of opportunities to impress your guests.
If you want to streamline your security and impress your guests, it’s time you invest in an automated visitor management system. These visitors might include delivery people, contractors, guests of employees and more. Visitor management systems include features that can help you streamline security and enhance the visitor experience to impress your guests.
Streamlining security
Visitor management systems are designed to help streamline security, enhance the visitor experience and impress your guests. With a visitor management system, you can:
- Streamline security by reducing wait times in line while improving customer service. Visitors don’t have to wait in long lines before they can get into your facility or building because they don’t have to check in at all! The system will also make sure everyone is checked against watch lists so no one gets through who shouldn’t be there.
- Enhance the visitor experience by saving time and frustration on both sides of entry points like doors or gates (think airport checkpoints). Visitors won’t have to worry about forgetting something important at home because they’ll already have it stored digitally with their profile; meanwhile employees won’t spend hours manually checking people in anymore either!
Access Control
Access control is the ability to control who can enter a building, area or facility. It’s used to manage security, safety and convenience of people using a building. Access control allows for the management of who can enter a building or area. It also enables managers to restrict access by certain individuals at certain times of the day or week.
Access Control systems are made up of both hardware and software components that work together in order to provide you with an effective solution for your needs.
Communication
As you can see, the benefits of a visitor management system are numerous. However, they’re not all-encompassing. In order to gain the full value of your investment, you must ensure that your staff is properly trained on how to use the system.
The visitor management system works with a number of other applications to provide the most comprehensive security solution possible.
It is an important part of most security plans, and it can be used in a variety of scenarios. For example, if you want your employees to use badges instead of keys to access the building, this would be an effective way to do so. It also helps with visitor control, as well as employee scheduling.
When used in conjunction with other applications, it can help streamline your security plan and make it easier for you to communicate internally with various departments on the purpose of each visit, as well as what access that visitor has been given.
If you’re looking for help with training or implementation services–or if you’d like more information about our products before making a purchase–contact us today!
Entry/Exit Logging
Entry/exit logging is a feature of visitor management systems that allows you to track who enters and exits the building, as well as keep track of when people enter and leave. This feature is useful for keeping tabs on who is in your facility at any given time, especially if you have multiple entrances or exits (or both).
Photo Capture and Scanning
A photo capture and scanning system is a great tool for any security officer. The ability to take photos of guests and quickly check their identities is invaluable and can be accomplished with just one device. You can also use this technology to track the movement of people in and out of your facility, which makes it easier for you or other staff members who might be monitoring the system from afar.
Mobile App Integration
We have a mobile app where employees can create visitor requests. This app has been designed to make it easy for employees to request a visitor without having to walk over to the reception desk or call them on the phone.
The visitor request form will ask you for the name of your guest, their business affiliation and the purpose of the visit. The screen will also allow you to add any special instructions or additional information that you feel is required.
Improve your services
Visitor management systems can help you improve visitor services and increase security at the same time as saving you time, money and energy.
Visitor management systems allow you to track who’s coming into your building, when they arrive and where they go. This allows you to provide better customer service by anticipating their needs before they even ask for it! For example: if a guest arrives late in the evening or on a weekend or holiday when most other buildings are closed for business but yours is open (with 24/7 access), but with visitor management software installed at your front desk–you’ll know exactly what days/times are busiest so that when someone asks if there’s anything else we offer besides tours–you’ll have all sorts of ideas ready on hand!
By knowing which areas get more foot traffic than others–you can also make sure these areas are well lit & secure too; preventing accidents from happening due to darkness while also deterring criminal activity such as theft because if someone knows there are cameras everywhere watching their every move–they’re less likely commit crimes knowing that any wrongdoings will eventually come back around…and perhaps cause legal trouble down the road.
Neoffice’s visitor management systems are powerful tools that can help you improve visitor services, increase security and impress your guests. The best part is that they’re affordable and easy to install. If you’re looking for a way to streamline your visitor management process or enhance your security measures, then consider investing in one of these systems today!
Neoffice Workplace Management Solution
Neoffice is built with a suite of workspace tools that help employees choose how and where they work while providing organizations with a platform to manage their hybrid workplace with ease and complete control.
The solution comes with 9 features on one single app – Team planner to manage a collaborative effort for a team, Seat Scheduling, Meeting room Booking, Hot Desking, Car park Slot Booking, Digital cafeteria to pre-order your meals at work, Employee commute solution, Survey forms. All Features are modular and the client can choose to subscribe to the relevant solution.
To know more about the solution, do drop a mail to [email protected] or a call us on our Helpline +91 80 4680 5757
